First 2020 Westercon Bid Deadline is December 31, 2017

If you are with a group that wants to bid for the right to host the 2020 West Coast Science Fantasy Conference (Westercon 73), note that the first of several bid filing deadlines is December 31, 2017. Currently, only sites in the Northern and Southern portions of western North America (as defined in the Westercon Bylaws) are eligible to bid. If no bids file by December 31, 2017, then sites in the Central Zone also become eligible. So if you’re bidding and you’re from the North or South, you should file before the end of 2017 to “lock out” the Central zone.

If your group wants to bid to host Westercon 73 (2020), you need to file the required documents with Westercon 71 (2018, Denver). The documents are:

  1. A cover letter declaring your intent to bid and listing at least two officers (Chair and Treasurer) and the specific dates you plan to hold your Westercon should you win.
  2. An organizing document (such as bylaws).
  3. A letter of intent or similar document from your proposed facility.
  4. If in the USA, proof that your organization is a non-profit association or corporation.

Send these documents to siteselection@westercon71.org to file your bid.

Regardless of whether or not any bids file by December 31, 2017, only bids filed on or before April 15, 2018 will appear on the Westercon site selection ballot. For the detailed rules for Westercon, including the exact specification of the bidding zones and filing requirements, see Article 3 of the Westercon Bylaws in the Current Papers section of the Westercon web site.

Posted December 29, 2017 in Bids and Bidding, Site Selection | Comments Off on First 2020 Westercon Bid Deadline is December 31, 2017

Westercon Business Updated With 2017 Documents

The Westercon Business Page has been updated with the minutes of the Westercon 70 Business Meeting in Tempe, the video of the meeting, and the Westercon Bylaws as of the end of Westercon 70. There were no changes ratified by the Westercon 70 Business Meeting. No no bylaw amendments passed at Westercon 70, and therefore there are no bylaw amendments passed on to Westercon 71 in Denver.

Posted July 17, 2017 in Business Meeting, News | Comments Off on Westercon Business Updated With 2017 Documents

2017 Westercon Business Meeting Video

The 2017 Westercon Business Meeting had no substantive business to transact other than hearing the initial presentation from the newly-seated Westercon 72 (2019) committee. Here is the entire meeting (all six minutes of it):

Posted July 14, 2017 in Business Meeting, News | Comments Off on 2017 Westercon Business Meeting Video

Layton UT to Host 2019 Westercon

The bid for Utah in 2019 for Layton UT (Salt Lake City area) won the right to host Westercon 72 in voting held at Westercon 70 in Tempe. Westercon 72 will be July 4-7, 2019 at the Davis Conference Center and Hilton Garden Inn & Suites, Layton, Utah.

Westercon 72 announced as their guests of honor the following people:

  • Author Guest of Honor: Jim Butcher
  • Artist Guest of Honor: Vincent Villafranca
  • Cosplay Guest of Honor: Kitty Krell
  • Fan Guests of Honor: Kevin Standlee, Lisa Hayes, and Kuma Bear

Utah’s bid received 32 of the 43 ballots cast in voting held in Tempe. The other votes were cast as follows: Tonopah NV 3, Reno NV 2, Hopland CA 1, “Both” 1, No Preference 4.

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The Utah in 2019 bid continues to bid for the right to host the 2019 NASFiC (combined with Westercon 72) should the unopposed Dublin in 2019 Worldcon bid win the right to host Worldcon 77.

Westercon 72’s web site, Westercon72.org, will be online shortly.

Posted July 3, 2017 in Site Selection, Upcoming Conventions | 1 Comment

Westercon 70 in Tempe Announces Science Guest of Honor

Westercon 70 (“ConAlope,” including LepreCon 43), the 2017 West Coast Science Fantasy Conference, has announced that they have added Henry Vanderbilt, founder of the Space Access Society, as Science Guest of Honor.

Westercon 70 will be Saturday, July 1 through Tuesday, July 4, 2017, at the Tempe Mission Palms Hotel in Tempe, Arizona. For more information, including membership rates and hotel information, see the Westercon 70 web site.

Posted June 7, 2017 in News, Upcoming Conventions | Comments Off on Westercon 70 in Tempe Announces Science Guest of Honor

2018 Westercon Announces Site, Organizational Changes

Westercon 71, the 2018 West Coast Science Fantasy Conference, will be held at the Hyatt Regency Denver Tech Center, rather than the originally-announced venue, convention chair Nikki Ebright announced on May 31, 2017. The convention, to be held July 4-8, 2018, will be run in conjunction with Myths and Legends Con 6, as originally announced. This change was part of a reorganization that saw Shiny Garden, the non-profit parent organization of Myths and Legends, assume responsibility for running the 2018 Westercon after the group that originally won the right to host Westercon 71 dissolved. The Hyatt Regency Denver Tech Center, recent venue of MileHiCon, proved to be more amenable to hosting an event that includes traditional Westercon hospitality and social activities, according to Ebright. In her announcement, Ebright also said that the Westercon 71 web site is being redesigned and will soon have revised information about the venue and convention.

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These changes have no affect upon Westercon 70 in Tempe, Arizona, which will be July 1-4, 2017 at the Tempe Mission Palms Hotel.

Posted June 4, 2017 in News, Upcoming Conventions | 1 Comment

Westercon 70 in Tempe Announces Additional Guests of Honor

Westercon 70 (“ConAlope,” including LepreCon 43), the 2017 West Coast Science Fantasy Conference, has issued a press release that includes the announcement of two additional guests of honor. Bjo and John Trimble will be the convention Special Media Guests of Honor, sponsored by the United Federation of Phoenix.

Westercon 70 will be Saturday, July 1 through Tuesday, July 4, 2017, at the Tempe Mission Palms Hotel in Tempe, Arizona. For more information, including membership rates and hotel information, see the Westercon 70 web site.

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Posted April 21, 2017 in News, Upcoming Conventions | Comments Off on Westercon 70 in Tempe Announces Additional Guests of Honor

Utah Only Bid for 2019 Westercon

Westercon 70 in Tempe announced today that as of the April 15, 2017 filing deadline, one bid filed to host the 2019 West Coast Science Fantasy Conference. Utah for 2019 is a bid to host Westercon 72 at the Hilton Garden Inn and Davis Conference Center in Layton, Utah (approximately 25 mi/40 km north of downtown Salt Lake City) over the weekend of July 3rd – July 7th, 2019.

Members of Westercon 70 in Tempe will vote this summer to choose the site of Westercon 72. Westercon 70 will issue the site selection ballot soon. All attending and supporting members of Westercon 70 may vote in the site selection election.

Posted April 17, 2017 in Bids and Bidding, News | Comments Off on Utah Only Bid for 2019 Westercon

2019 Westercon Bids Open to All Zones

No bids were filed to host the 2019 West Coast Science Fantasy Conference by January 1, 2017. Therefore, any site in North America west of the 104th west meridian (or in Hawaii) is now eligible to bid for Westercon 72.

To bid for a Westercon, a group must file bidding papers with Westercon 70 by April 15, 2017. A bid must consist of at least two people (Chair and Treasurer). Bidding papers must include an organizing instrument (bylaws, articles of incorporation, or similar documents), a letter of intent or contract from a facility and, for US sites, evidence that the bid is organized by a non-profit organization. Full details of bidding requirements are in section 3.5 of the Westercon Bylaws.

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Submit bid filing papers to Westercon 70 by mail at this address:

Westercon 70
c/o Leprecon, Inc.
PO Box 26665
Tempe, AZ 85285
USA

Posted February 1, 2017 in Site Selection | Comments Off on 2019 Westercon Bids Open to All Zones

Westercon Business Updated With 2016 Documents

The Westercon Business Page has been updated with the minutes of the Westercon 69 Business Meeting, the video of the meeting, and the Westercon Bylaws as of the end of Westercon 69. There was one change to the Bylaws: the quorum (minimum number of members necessary to hold the Business Meeting) was reduced from 15 members to 10 members present.

Posted August 11, 2016 in News | Comments Off on Westercon Business Updated With 2016 Documents