If you are with a group that wants to bid for the right to host the 2020 West Coast Science Fantasy Conference (Westercon 73), note that the first of several bid filing deadlines is December 31, 2017. Currently, only sites in the Northern and Southern portions of western North America (as defined in the Westercon Bylaws) are eligible to bid. If no bids file by December 31, 2017, then sites in the Central Zone also become eligible. So if you’re bidding and you’re from the North or South, you should file before the end of 2017 to “lock out” the Central zone.
If your group wants to bid to host Westercon 73 (2020), you need to file the required documents with Westercon 71 (2018, Denver). The documents are:
- A cover letter declaring your intent to bid and listing at least two officers (Chair and Treasurer) and the specific dates you plan to hold your Westercon should you win.
- An organizing document (such as bylaws).
- A letter of intent or similar document from your proposed facility.
- If in the USA, proof that your organization is a non-profit association or corporation.
Send these documents to email@example.com to file your bid.
Regardless of whether or not any bids file by December 31, 2017, only bids filed on or before April 15, 2018 will appear on the Westercon site selection ballot. For the detailed rules for Westercon, including the exact specification of the bidding zones and filing requirements, see Article 3 of the Westercon Bylaws in the Current Papers section of the Westercon web site.